{"id":7527,"date":"2025-06-26T14:22:31","date_gmt":"2025-06-26T14:22:31","guid":{"rendered":"https:\/\/www.zaharasoftware.com\/?p=7527"},"modified":"2025-12-03T11:03:13","modified_gmt":"2025-12-03T11:03:13","slug":"time-to-automate-accounts-payable-is-now","status":"publish","type":"post","link":"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/","title":{"rendered":"Time to Automate Accounts Payable is now."},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-how-to-automate-accounts-payable-for-a-more-efficient-finance-team\"><span class=\"ez-toc-section\" id=\"how_to_automate_accounts_payable_for_a_more_efficient_finance_team\"><\/span>How to Automate Accounts Payable for a More Efficient Finance Team<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Managing supplier payments manually wastes time, introduces errors, and slows your business down. If you&#8217;re still chasing invoices and matching POs by hand, it&#8217;s time to automate accounts payable.<\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#how_to_automate_accounts_payable_for_a_more_efficient_finance_team\" >How to Automate Accounts Payable for a More Efficient Finance Team<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#understanding_accounts_payable_automation\" >Understanding Accounts Payable Automation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#why_automate_accounts_payable\" >Why Automate Accounts Payable?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#uk_insights_why_automation_matters\" >UK Insights: Why Automation Matters<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#common_ap_terms_to_know\" >Common AP Terms to Know<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#best_practices_to_automate_accounts_payable\" >Best Practices to Automate Accounts Payable<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#how_zahara_helps\" >How Zahara Helps<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#benefits_for_your_finance_team\" >Benefits for Your Finance Team<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#faqs\" >FAQs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#final_thoughts\" >Final Thoughts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/#you_might_also_like_to_read\" >You Might Also Like to Read:<\/a><\/li><\/ul><\/nav><\/div>\n\n\n\n\n<p>This guide covers everything you need to know about automating your AP process \u2014 from benefits and best practices to real tools that simplify the work.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-understanding-accounts-payable-automation\"><span class=\"ez-toc-section\" id=\"understanding_accounts_payable_automation\"><\/span>Understanding Accounts Payable Automation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Accounts payable (AP) automation replaces manual invoice handling with digital tools that scan, match, approve, and schedule payments. Your team can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Capture invoices automatically with <strong>OCR <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-processing-software\/\">invoice scanning<\/a><\/strong><\/li>\n\n\n\n<li>Match invoices to <strong><a href=\"https:\/\/www.zaharasoftware.com\/guide\/what-is-a-purchase-order\/\">purchase orders<\/a><\/strong><\/li>\n\n\n\n<li>Route approvals by predefined rules<\/li>\n\n\n\n<li>Export data to your ERP or accounting system<\/li>\n\n\n\n<li>Store every document securely in the cloud<\/li>\n<\/ul>\n\n\n\n<p>Using software like <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable-automation-software\/\">Zahara<\/a>, you can automate accounts payable from start to finish.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-why-automate-accounts-payable\"><span class=\"ez-toc-section\" id=\"why_automate_accounts_payable\"><\/span>Why Automate Accounts Payable?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Time Savings:<\/strong> Cut processing time by up to 90%. <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-scanning-what-is-it\/\">OCR<\/a> reads invoices line by line. Approvals route instantly.<\/li>\n\n\n\n<li><strong>Fewer Errors:<\/strong> Automation flags duplicate invoices and missing POs before they reach your finance team.<\/li>\n\n\n\n<li><strong>Cost Reductions:<\/strong> Less manual work. Capture early payment discounts. Eliminate paper-based tasks.<\/li>\n\n\n\n<li><strong>Better Audit Trails:<\/strong> Every action is tracked. Audit reports stay up to date.<\/li>\n\n\n\n<li><strong>Full Visibility:<\/strong> Dashboards show outstanding, approved, and scheduled payments in real time.<\/li>\n\n\n\n<li><strong>Remote Access:<\/strong> Your team can approve and manage invoices from anywhere.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-uk-insights-why-automation-matters\"><span class=\"ez-toc-section\" id=\"uk_insights_why_automation_matters\"><\/span>UK Insights: Why Automation Matters<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Late payments hurt suppliers and cash flow. In the UK, over <strong>60% of businesses<\/strong> experience payment delays (CIPS).<\/p>\n\n\n\n<p>More than <strong>75% of UK firms<\/strong> using AP automation report fewer errors and faster processing (Zahara customer data).<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-common-ap-terms-to-know\"><span class=\"ez-toc-section\" id=\"common_ap_terms_to_know\"><\/span>Common AP Terms to Know<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Invoice:<\/strong> Supplier bill for goods or services<\/li>\n\n\n\n<li><strong>Purchase Order (PO):<\/strong> Document confirming the purchase request<\/li>\n\n\n\n<li><strong>OCR:<\/strong> Optical Character Recognition technology that extracts invoice data<\/li>\n\n\n\n<li><strong>AP Automation:<\/strong> Software-driven workflows for invoice approvals and payments<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-best-practices-to-automate-accounts-payable\"><span class=\"ez-toc-section\" id=\"best_practices_to_automate_accounts_payable\"><\/span>Best Practices to Automate Accounts Payable<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Define clear <a href=\"https:\/\/www.zaharasoftware.com\/invoice-approval-software\/\">approval workflows<\/a>:<\/strong> Set roles, thresholds, and routing rules<\/li>\n\n\n\n<li><strong>Use OCR invoice capture:<\/strong> Reduce manual data entry<\/li>\n\n\n\n<li><strong>Integrate with your ERP:<\/strong> Zahara connects with QuickBooks and Dynamics 365<\/li>\n\n\n\n<li><strong>Track KPIs:<\/strong> Monitor time to approve and discount capture rates<\/li>\n\n\n\n<li><strong>Keep your team trained:<\/strong> Regularly update skills to use new software features<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-zahara-helps\"><span class=\"ez-toc-section\" id=\"how_zahara_helps\"><\/span>How Zahara Helps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.zaharasoftware.com\/features\/\">Zahara&#8217;s AP automation software<\/a> helps automate accounts payable with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>OCR invoice scanning<\/strong> for fast, accurate data capture<\/li>\n\n\n\n<li><strong>Smart approval workflows<\/strong> with reminders<\/li>\n\n\n\n<li><strong>Cloud-based document storage<\/strong><\/li>\n\n\n\n<li><strong>Real-time dashboards<\/strong> for visibility<\/li>\n\n\n\n<li><strong>ERP integrations<\/strong> like <a href=\"https:\/\/www.zaharasoftware.com\/integrations\/dynamics-365\/\">Microsoft Dynamics 365<\/a> and <a href=\"https:\/\/www.zaharasoftware.com\/integrations\/quickbooks\/\">QuickBooks Online<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-benefits-for-your-finance-team\"><span class=\"ez-toc-section\" id=\"benefits_for_your_finance_team\"><\/span>Benefits for Your Finance Team<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th>Manual Process<\/th><th>Automated Process<\/th><\/tr><\/thead><tbody><tr><td>Repetitive data entry<\/td><td>OCR-based invoice capture<\/td><\/tr><tr><td>Missed deadlines<\/td><td>Real-time tracking and reminders<\/td><\/tr><tr><td>Scattered paperwork<\/td><td>Centralised digital records<\/td><\/tr><tr><td>High cost per invoice<\/td><td>Lower cost, faster turnaround<\/td><\/tr><tr><td>Approval delays<\/td><td>Smart, automated workflows<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-faqs\"><span class=\"ez-toc-section\" id=\"faqs\"><\/span>FAQs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>What are the stages of AP automation?<\/strong><br>Invoice capture, PO matching, approval, payment scheduling, and reconciliation.<\/p>\n\n\n\n<p><strong>How does OCR help?<\/strong><br>It automatically extracts invoice data, reducing manual entry and errors.<\/p>\n\n\n\n<p><strong>Can Zahara connect with my ERP?<\/strong><br>Yes, including Dynamics 365 and QuickBooks integrations.<\/p>\n\n\n\n<p><strong>Is automation secure?<\/strong><br>Yes. Zahara uses encryption, cloud storage, and access controls.<\/p>\n\n\n\n<p><strong>Will it help with compliance?<\/strong><br>Yes. Zahara keeps digital audit trails and enforces approval workflows.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-final-thoughts\"><span class=\"ez-toc-section\" id=\"final_thoughts\"><\/span>Final Thoughts<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Manual AP processes are slow, error-prone, and costly. Automate accounts payable with Zahara to speed up your workflow, cut errors, and stay in control of your finances.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.zaharasoftware.com\/pricing\/?nonitro\">See Zahara pricing options<\/a> or <a href=\"https:\/\/www.zaharasoftware.com\/book-a-demo\/\">book a demo<\/a> today.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-you-might-also-like-to-read\"><span class=\"ez-toc-section\" id=\"you_might_also_like_to_read\"><\/span>You Might Also Like to Read:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\ud83d\udcdd <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-processing-software\/\"><strong>invoice processing software<\/strong><\/a> \u2014 Find out how smart tools reduce your AP burden.<\/li>\n\n\n\n<li>\ud83d\udcdd <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-processing-software\/\"><strong>invoice capture software<\/strong><\/a> \u2014 See how automation improves accuracy.<\/li>\n\n\n\n<li>\ud83d\udcdd <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/benefits-of-accounts-payable-automation\/\"><strong>AP automation<\/strong><\/a> \u2014 Explore deeper automation benefits.<\/li>\n\n\n\n<li>\ud83d\udcdd <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-scanning-what-is-it\/\"><strong>OCR invoice scanning<\/strong><\/a> \u2014 Learn how OCR speeds up invoice capture.<\/li>\n\n\n\n<li>\ud83d\udcdd <a href=\"https:\/\/www.zaharasoftware.com\/purchase-orders\/purchase-order-management\/\"><strong>purchase order management<\/strong><\/a> \u2014 Improve control over purchase requests.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>How to Automate Accounts Payable for a More Efficient Finance Team Managing supplier payments manually wastes time, introduces errors, and slows your business down. If you&#8217;re still chasing invoices and matching POs by hand, it&#8217;s time to automate accounts payable. This guide covers everything you need to know about automating your AP process \u2014 from &hellip; <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Time to Automate Accounts Payable is now.&#8221;<\/span><\/a><\/p>\n","protected":false},"author":88127,"featured_media":7529,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":10,"footnotes":""},"categories":[708],"tags":[],"class_list":["post-7527","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-payable"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Time to Automate Accounts Payable is now.<\/title>\n<meta name=\"description\" content=\"Learn how to automate accounts payable and streamline invoice processing. Save time, cut errors, and improve cash flow with Zahara\u2019s AP automation tools.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/time-to-automate-accounts-payable-is-now\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Time to Automate Accounts Payable is now.\" \/>\n<meta property=\"og:description\" content=\"Learn how to automate accounts payable and streamline invoice processing. 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