{"id":6049,"date":"2024-08-15T13:05:55","date_gmt":"2024-08-15T13:05:55","guid":{"rendered":"https:\/\/www.zaharasoftware.com\/?p=6049"},"modified":"2025-12-12T12:19:13","modified_gmt":"2025-12-12T12:19:13","slug":"what-is-ocr-software-and-how-does-it-work","status":"publish","type":"post","link":"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/","title":{"rendered":"What does OCR technology software do?"},"content":{"rendered":"\n<p>Optical Character Recognition (OCR) is a technology that converts images of text into machine-readable text. It plays a crucial role in automating data processes such as invoice management and document digitisation. This guide covers how OCR works, its applications, benefits, and future trends.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-does-ocr-technology-work\"><span class=\"ez-toc-section\" id=\"how_does_ocr_technology_work\"><\/span>How does OCR technology work?<span class=\"ez-toc-section-end\"><\/span><\/h2><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#how_does_ocr_technology_work\" >How does OCR technology work?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#types_of_ocr_technology\" >Types of OCR Technology<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#martin_peirce\" >Martin Peirce<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#founder_and_ceo\" >Founder and CEO<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#common_applications_of_ocr\" >Common Applications of OCR<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#benefits_of_ocr_software\" >Benefits of OCR Software<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#challenges_and_limitations\" >Challenges and Limitations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#future_trends_in_ocr\" >Future Trends in OCR<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#zahara_helps_to_complete_all_key_aspects_of_the_ap_process\" >Zahara helps to complete all key aspects of the AP process.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#faq\" >FAQ<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#are_you_ready_for_a_demo\" >Are you ready for a demo?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#key_data_on_ocr_applications\" >Key Data on OCR Applications<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#what_is_ocr_conclusions\" >What is OCR? Conclusions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#some_more_useful_articles_from_zahara\" >Some more useful articles from Zahara<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n\n\n\n<p>OCR software converts scanned documents or images into editable data, providing a clear answer to the question, &#8216;What is OCR?&#8217; for businesses aiming to streamline their document management processes. It follows several key steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>\n<p><strong>Image Acquisition<\/strong>: Capture the document using a scanner or camera. High-resolution images improve OCR accuracy.<\/p>\n<\/li>\n\n\n\n<li>\n<p><strong>Pre-processing<\/strong>: Improve image quality by adjusting contrast, reducing noise, and converting to black and white.<\/p>\n<\/li>\n\n\n\n<li>\n<p><strong>Text Recognition<\/strong>: OCR software identifies text by analysing character shapes and patterns. Advanced systems use machine learning for better accuracy.<\/p>\n<\/li>\n\n\n\n<li>\n<p><strong>Post-processing<\/strong>: Correct errors using spell-check and context analysis.<\/p>\n<\/li>\n\n\n\n<li>\n<p><strong>Output Generation<\/strong>: The text is exported in formats like plain text, Word, or PDF.<\/p>\n<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-types-of-ocr-technology\"><span class=\"ez-toc-section\" id=\"types_of_ocr_technology\"><\/span>Types of OCR Technology<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Different OCR technologies cater to various document types:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Simple OCR<\/strong>: Handles printed text in standard fonts.<\/li>\n\n\n\n<li><strong>Intelligent OCR (ICR)<\/strong>: Recognises handwritten text.<\/li>\n\n\n\n<li><strong>Optical Mark Recognition (OMR)<\/strong>: Detects marks like checkboxes.<\/li>\n\n\n\n<li><strong>Barcode Recognition<\/strong>: Reads barcodes, which contain machine-readable data.<\/li>\n<\/ul>\n\n\n<!DOCTYPE html>\r\n<html lang=\"en\">\r\n\r\n  <style>\r\n\r\n    .insight-translucent {\r\n      background: rgba(255, 255, 255, 0.4);\r\n      border-top-left-radius: 24px;\r\n      border-top-right-radius: 0;\r\n      border-bottom-left-radius: 0;\r\n      border-bottom-right-radius: 0;\r\n      border-top: 1px solid white;\r\n      border-left: 1px solid white;\r\n      position: relative;\r\n      min-height: 100px;\r\n      box-shadow: 0px 1px 15.9px 0px rgba(0, 0, 0, 0.25);\r\n    }\r\n\r\n    .portrait img {\r\n      width: 100%;\r\n      border-radius: 12px;\r\n      object-fit: cover;\r\n    }\r\n\r\n    .person-details {\r\n      text-align: left;\r\n      width: 100%;\r\n      margin-top: 10px;\r\n    }\r\n\r\n    .person-details h2 {\r\n      color: #4D4D4D;\r\n      font-size: 20px;\r\n      font-style: normal;\r\n      font-weight: 500;\r\n      line-height: 125%;\r\n      letter-spacing: 0.902px;\r\n      margin-bottom: 0.25rem;\r\n\t\tmargin-top: 0;\r\n    }\r\n\r\n    .person-details h3 {\r\n      color: #4D4D4D;\r\n      font-size: 15px;\r\n      font-style: normal;\r\n      font-weight: 300;\r\n      line-height: 125%;\r\n      letter-spacing: 0.601px;\r\n      margin-bottom: 0;\r\n\tmargin-top:1px !important;\r\n    }\r\n\r\n    .divider {\r\n      display: none;\r\n    }\r\n\r\n    .bio {\r\n      color: #4D4D4D;\r\n      font-family: Poppins;\r\n      font-size: 16px;\r\n      font-style: normal;\r\n      font-weight: 300;\r\n      line-height: 160%;\r\n      letter-spacing: 0.6px;\r\n      padding: 1rem;\r\n    }\r\n\r\n    .bio p {\r\n      font-size: 1rem;\r\n      line-height: 1.6;\r\n      margin-bottom: 1rem;\r\n      margin-right: 1rem;\r\n    }\r\n\r\n    .insight-label {\r\n      position: absolute;\r\n      top: 20px;\r\n      left: 20px;\r\n      writing-mode: vertical-rl;\r\n      text-orientation: mixed;\r\n      transform: rotate(180deg);\r\n      color: #FFF;\r\n      font-family: 'Poppins', sans-serif;\r\n      font-size: 18px;\r\n      font-style: normal;\r\n      font-weight: 300;\r\n      line-height: 125%;\r\n      letter-spacing: 2.2px;\r\n      z-index: 10;\r\n    }\r\n\r\n    .insight-label-mobile {\r\n      display: none;\r\n    }\r\n\r\n    \/* Mobile styles *\/\r\n    @media (max-width: 767px) {\r\n\t.insight-content {\r\n      position: relative;\r\n      margin: 15px 0 0 15px;\r\n      background: white;\r\n      border-top-left-radius: 16px;\r\n      display: flex;\r\n      flex-direction: column;\r\n      box-shadow: 0 12px 30px rgba(0, 0, 0, 0.1);\r\n      padding-top: 1.5rem;\r\n      padding-left: 0;\r\n      padding-right: 0;\r\n      padding-bottom: 0;\r\n    }\r\n      .insight-gradient {\r\n      background: linear-gradient(90deg, #a51f91, #f36f2c);\r\n      border-radius: 32px;\r\n      padding: 20px 0 0 10px;\r\n      max-width: 960px;\r\n      margin: 0 auto;\r\n      position: relative;\r\n      overflow: hidden;\r\n\t\tbox-shadow: 0px 4px 20px rgba(0, 0, 0, 0.1);\r\n    }\r\n\r\n      .insight-label {\r\n        display: none;\r\n      }\r\n\r\n      .insight-label-mobile {\r\n        display: block;\r\n        color: #FFF;\r\n        font-family: 'Poppins', sans-serif;\r\n        font-size: 20px;\r\n        font-style: normal;\r\n        font-weight: 500;\r\n        line-height: 125%;\r\n        letter-spacing: 2.2px;\r\n        z-index: 10;\r\n        text-align: right;\r\n        padding-right: 20px;\r\n        padding-bottom: 20px;\r\n      }\r\n\t.portrait {\r\n    flex: 1;\r\n    min-width: 240px;\r\n    border-radius: 16px;\r\n    padding: 1rem;\r\n    margin-bottom: 0;\r\n    display: flex;\r\n    flex-direction: column;\r\n    align-items: center;\r\n}\r\n    }\r\n\r\n    \/* Tablet & desktop overrides *\/\r\n    @media (min-width: 768px) {\r\n\t.portrait {\r\n      flex: 1;\r\n      min-width: 240px;\r\n      border-radius: 16px;\r\n      padding: 1rem;\r\n      margin-bottom: 2rem;\r\n      display: flex;\r\n      flex-direction: column;\r\n      align-items: center;\r\n    }\r\n\t.insight-content {\r\n      position: relative;\r\n      margin: 15px 0 0 15px;\r\n      background: white;\r\n      border-top-left-radius: 16px;\r\n      display: flex;\r\n      flex-direction: column;\r\n      box-shadow: 0 12px 30px rgba(0, 0, 0, 0.1);\r\n      padding-top: 1.5rem;\r\n      padding-left: 1.2rem;\r\n      padding-right: 0;\r\n      padding-bottom: 0;\r\n    }\r\n\t\t.insight-gradient {\r\n      background: linear-gradient(90deg, #a51f91, #f36f2c);\r\n      border-radius: 32px;\r\n      padding: 20px 0 0 60px;\r\n      max-width: 960px;\r\n      margin: 0 auto;\r\n      position: relative;\r\n      overflow: hidden;\r\n\t\tbox-shadow: 0px 4px 20px rgba(0, 0, 0, 0.1);\r\n    }\r\n      .insight-content {\r\n        flex-direction: row;\r\n      }\r\n\r\n      .bio {\r\n        margin-top: 0;\r\n      }\r\n\r\n      .divider {\r\n        display: block;\r\n        width: 1px;\r\n        background: #ccc;\r\n        margin: 60px 21px;\r\n      }\r\n\r\n      .insight-label-mobile {\r\n        display: none;\r\n      }\r\n    }\r\n  <\/style>\r\n\r\n\r\n  <div class=\"insight-gradient\">\r\n    <div class=\"insight-label\">Insights<\/div>\r\n    <div class=\"insight-label-mobile\">Insights<\/div>\r\n\r\n    <div class=\"insight-translucent\">\r\n      <div class=\"insight-content\">\r\n        <div class=\"portrait\">\r\n          <img decoding=\"async\" src=\"https:\/\/www.zaharasoftware.com\/wp-content\/uploads\/2017\/07\/Martin-Peirce-Portrait.png\" alt=\"Portrait of Martin Peirce\">\r\n          <div class=\"person-details\">\r\n            <h2><span class=\"ez-toc-section\" id=\"martin_peirce\"><\/span>Martin Peirce<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n            <h3><span class=\"ez-toc-section\" id=\"founder_and_ceo\"><\/span>Founder and CEO<span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n          <\/div>\r\n        <\/div>\r\n\r\n        <div class=\"divider\"><\/div>\r\n\r\n        <div class=\"bio hidedesktop\">\r\n          <p>AI, is opening up huge opportunities. It\u2019s not just a buzzword \u2014 it\u2019s already helping me work smarter. From writing code to researching ideas or even figuring out the best way to plaster a wall (which is harder than it looks, by the way), I\u2019m seeing firsthand how it can improve how we live and work. And that\u2019s the goal: to make life better.<\/p>\r\n        <\/div>\r\n\t\t<div class=\"bio hidemobile hidetablet\">\r\n          \r\n          <p>At Zahara, we\u2019re building software that people genuinely enjoy using. Tools that simplify, save time, and help people focus on what matters most \u2014 whether that\u2019s bigger business priorities or simply enjoying a bit more free time at the end of the day.<\/p>\r\n          <p>AI, in particular, is opening up huge opportunities. It\u2019s not just a buzzword \u2014 it\u2019s already helping me work smarter. From writing code to researching ideas or even figuring out the best way to plaster a wall (which is harder than it looks, by the way), I\u2019m seeing firsthand how it can improve how we live and work. And that\u2019s the goal: to make life better.<\/p>\r\n        <\/div>\r\n      <\/div>\r\n    <\/div>\r\n  <\/div>\r\n\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-common-applications-of-ocr\"><span class=\"ez-toc-section\" id=\"common_applications_of_ocr\"><\/span>Common Applications of OCR<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>OCR has become essential across industries. Key applications include document digitisation, which reduces storage costs and enhances data accessibility.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Document Digitisation<\/strong>: Reduces storage costs and enhances data accessibility.<\/li>\n\n\n\n<li><strong>Invoice Processing<\/strong>: Automates data extraction from invoices and receipts.<\/li>\n\n\n\n<li><strong>Data Entry Automation<\/strong>: Extracts data from forms, reducing manual effort. You might be interested in this article: <a href=\"https:\/\/www.zaharasoftware.com\/business-efficiency\/automating-accounts-payable\/\">How automation improves accounts payable accuracy<\/a>.<\/li>\n\n\n\n<li><strong>Language Translation<\/strong>: Converts printed text for machine translation.<\/li>\n\n\n\n<li><strong>Assistive Technology<\/strong>: Enables text-to-speech for visually impaired users.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-benefits-of-ocr-software\"><span class=\"ez-toc-section\" id=\"benefits_of_ocr_software\"><\/span>Benefits of OCR Software<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>Implementing OCR offers numerous advantages:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Increased Efficiency<\/strong>: Automates data extraction, saving time.<\/li>\n\n\n\n<li><strong>Cost Savings<\/strong>: Reduces manual data entry costs.<\/li>\n\n\n\n<li><strong>Improved Accuracy<\/strong>: Minimises errors in document processing.<\/li>\n\n\n\n<li><strong>Enhanced Accessibility<\/strong>: Converts documents into digital formats for easier access.<\/li>\n\n\n\n<li><strong>Better Data Management<\/strong>: Enables searchable digital archives.<\/li>\n\n\n\n<li><strong>Environmental Benefits<\/strong>: Reduces paper waste and storage needs.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-challenges-and-limitations\"><span class=\"ez-toc-section\" id=\"challenges_and_limitations\"><\/span>Challenges and Limitations<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>OCR technology, despite its benefits, has some limitations:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Accuracy Issues<\/strong>: Struggles with poor-quality images and complex layouts.<\/li>\n\n\n\n<li><strong>Complex Layout Handling<\/strong>: May require manual adjustments for multi-column documents.<\/li>\n\n\n\n<li><strong>Language Limitations<\/strong>: Less accurate with non-Latin scripts.<\/li>\n\n\n\n<li><strong>Security Concerns<\/strong>: Digitised data needs robust protection.<\/li>\n\n\n\n<li><strong>Implementation Costs<\/strong>: High initial investment in software and training.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-future-trends-in-ocr\"><span class=\"ez-toc-section\" id=\"future_trends_in_ocr\"><\/span>Future Trends in OCR<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p>The future of OCR includes advancements such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>AI Integration<\/strong>: Machine learning improves accuracy over time. For more details on these advancements, you can refer to <a href=\"https:\/\/www.jumio.com\/optical-character-recognition-trends-and-applications\/#:~:text=AI%2Dpowered%20OCR%20systems%20will,mechanisms%20and%20fraud%20detection%20capabilities.\" target=\"_blank\" rel=\"noopener\">this research article on AI in OCR<\/a>.<\/li>\n\n\n\n<li><strong>Natural Language Processing (NLP)<\/strong>: Enables context-based text analysis.<\/li>\n\n\n\n<li><strong>Real-time OCR<\/strong>: Mobile apps and devices offering instant text recognition.<\/li>\n\n\n\n<li><strong>Expanded Language Support<\/strong>: Better recognition of non-Latin scripts.<\/li>\n\n\n\n<li><strong>Blockchain Integration<\/strong>: Enhances data security and traceability.<\/li>\n<\/ul>\n\n\n<style>\r\n\t.testbox {\r\n    border-radius: 11.725px;\r\n    background: linear-gradient(89deg, #FF5C00 0.96%, #FFB800 113.64%);\r\n    box-shadow: 2.198px 2.931px 7.548px 0px rgba(0, 0, 0, 0.10);\r\n    display: flex;\r\n    padding: 11px 14px;\r\n    color: #fff;\r\n    align-items: center;\r\n    justify-content: center;\r\n}\r\n\t.ft18 {\r\n\t\tfont-size:18px!important;\r\n\t\tfont-weight: 400!important;\r\n\t}\r\n<\/style>\r\n<div class=\"testbox ft18 mt60 mb60\"><h2 class=\"pl10 pr20 mt10 mr20 fw300 ft18 text-center text-white\"><span class=\"ez-toc-section\" id=\"zahara_helps_to_complete_all_key_aspects_of_the_ap_process\"><\/span>Zahara helps to complete all key aspects of the AP process.<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n  <a class=\"btn btn-solid-blue ft18\" href=\"https:\/\/www.zaharasoftware.com\/wp-content\/uploads\/2024\/09\/APGuide.pdf\" role=\"button\" title=\"Our Guide to Accounts Payable\" target=\"new\">Download Our Guide to AP Automation<\/a>\r\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-faq\"><span class=\"ez-toc-section\" id=\"faq\"><\/span>FAQ<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1745829814191\"><strong class=\"schema-faq-question\"><strong>What is OCR?<\/strong><\/strong> <p class=\"schema-faq-answer\">OCR (Optical Character Recognition) is a technology that converts text in images into editable, searchable data.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745829826080\"><strong class=\"schema-faq-question\"><strong>How accurate is OCR?<\/strong><\/strong> <p class=\"schema-faq-answer\">Modern OCR systems are highly accurate with high-quality images but may struggle with poor image quality or complex layouts.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1745829854097\"><strong class=\"schema-faq-question\"><strong>What industries benefit most from OCR?<\/strong><\/strong> <p class=\"schema-faq-answer\">OCR is widely used in finance, healthcare, legal, education, and government sectors.<\/p> <\/div> <\/div>\n\n\n<style>\r\n    body {\r\n      margin: 0;\r\n      font-family: 'Segoe UI', Tahoma, Geneva, Verdana, sans-serif;\r\n    }\r\n\r\n    .cta-text {\r\n          flex: 1 1 60%;\r\n    min-width: 280px;\r\n    max-width: 80%;\r\n    padding-left: 48px;\r\n    }\r\n\r\n    .cta-text h2 {\r\n      font-size: 2rem;\r\n      margin: 0 0 0.5rem 0;\r\n\t\tcolor: #fff;\r\n    }\r\n\r\n    .cta-text p {\r\n      margin: 0 0 1rem 0;\r\n      font-size: 1rem;\r\n    }\r\n\r\n    .cta-banner {\r\n  display: flex;\r\n  flex-wrap: wrap;\r\n  align-items: center;\r\n  justify-content: space-between;\r\n  background: linear-gradient(90deg, #A420A4, #F37023);\r\n  color: white;\r\n  position: relative; \/* allow absolute positioning inside *\/\r\n  overflow: hidden;   \/* prevent scrollbars if image exceeds bounds *\/\r\n}\r\n\r\n.cta-image {\r\n  min-height: 262px;\r\n}\r\n\r\n.cta-image img {\r\n  position: absolute;\r\n  right: 0;\r\n  bottom: 0;\r\n  object-fit: contain; \/* ensures no distortion *\/\r\n\twidth: 317px;\r\n}\r\n\r\n    @media (max-width: 768px) {\r\n      .cta-banner {\r\n    flex-direction: column;\r\n    text-align: center;\r\n  }\r\n\r\n  .cta-text, .cta-image {\r\n    flex: 1 1 100%;\r\n  }\r\n\r\n  .cta-text {\r\n    text-align: center;\r\n    padding: 40px 20px 0px 20px;\r\n    max-width: 100%;\r\n  }\r\n   .cta-text h2 {\r\n        font-size: 1.5rem;\r\n      }\r\n\t.cta-text p {\r\n    text-align: center;\r\n  }\r\n\r\n    }\r\n  <\/style>\r\n\r\n\r\n<div class=\"cta-banner\">\r\n    <div class=\"cta-text\">\r\n      <h2><span class=\"ez-toc-section\" id=\"are_you_ready_for_a_demo\"><\/span>Are you ready for a demo?<span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n      <p>Choose from a 15 minute intro, to a full product tour 40 minutes.<p>\r\n      <span><a href=\"\/book-a-demo\"><button class=\"demobuttonBlue lydiaclick\">Book a demo<\/button><\/a><\/span>\r\n    <\/div>\r\n    <div class=\"cta-image\">\r\n      <img decoding=\"async\" src=\"https:\/\/www.zaharasoftware.com\/wp-content\/uploads\/2025\/04\/Lydia-Hartles.png\" alt=\"Lydia\">\r\n    <\/div>\r\n<\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-key-data-on-ocr-applications\"><span class=\"ez-toc-section\" id=\"key_data_on_ocr_applications\"><\/span>Key Data on OCR Applications<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<table id=\"tablepress-7\" class=\"tablepress tablepress-id-7\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Application<\/th><th class=\"column-2\">Benefit<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">Document Digitization<\/td><td class=\"column-2\">Reduced storage costs<\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\">Invoice Processing<\/td><td class=\"column-2\">Automated data extraction<\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">Assistive Technology<\/td><td class=\"column-2\">Enhanced accessibility<\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\">Language Translation<\/td><td class=\"column-2\">Real-time translation<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<!-- #tablepress-7 from cache -->\n\n\n<p>By optimising your business processes with OCR, you can enhance productivity and reduce costs. Learn more about our <a href=\"https:\/\/www.zaharasoftware.com\/pricing\/\">pricing options<\/a> or explore the <a href=\"https:\/\/www.zaharasoftware.com\/features\/\">features<\/a> that make our solution stand out. For expert insights, check out our <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable-podcast\/\">podcast<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-ocr-conclusions\"><span class=\"ez-toc-section\" id=\"what_is_ocr_conclusions\"><\/span><b>What is OCR? Conclusions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">We hope we have helped answer the question &#8216;What is OCR?&#8217;.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">OCR is a transformative technology that has significantly impacted how businesses and individuals process information. From automating tedious data entry tasks to making information more accessible, OCR offers many benefits.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you\u2019re still curious and want to see the process in action, feel free to contact one of our experts by<\/span><a href=\"https:\/\/www.zaharasoftware.com\/book-a-demo\/?nonitro\"> <span style=\"font-weight: 400;\">booking a demo<\/span><\/a><span style=\"font-weight: 400;\"> or taking a look for yourself by taking a<\/span><a href=\"https:\/\/www.zaharasoftware.com\/trial-signup\/?nonitro\"> <span style=\"font-weight: 400;\">free trial<\/span><\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"some_more_useful_articles_from_zahara\"><\/span>Some more useful articles from Zahara<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ready to take off? <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-processing-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">invoice processing software<\/a> \u2014 Discover how invoice processing software can streamline your finance operations and reduce manual tasks.<\/li>\n\n\n\n<li>Snap to it! <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-processing-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">invoice capture software<\/a> \u2014 Learn how invoice capture software helps businesses speed up data entry and improve accuracy.<\/li>\n\n\n\n<li>Scan smart! <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/invoice-scanning-what-is-it\/\" target=\"_blank\" rel=\"noreferrer noopener\">OCR invoice scanning<\/a> \u2014 Understand the benefits of OCR invoice scanning for faster and smarter invoice approvals.<\/li>\n\n\n\n<li>Flex your approvals! <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">Flexible invoice approvals<\/a> \u2014 Customers need the flexibility to do things their way, including their approval workflows for both invoices and purchase orders. Find out how.<\/li>\n\n\n\n<li>Fast lane ahead! <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/pay-invoices-faster\/\" target=\"_blank\" rel=\"noreferrer noopener\">Pay invoices faster<\/a> \u2014 Learn how Zahara can help you pay invoices faster with<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Optical Character Recognition (OCR) is a technology that converts images of text into machine-readable text. It plays a crucial role in automating data processes such as invoice management and document digitisation. This guide covers how OCR works, its applications, benefits, and future trends. How does OCR technology work? OCR software converts scanned documents or images &hellip; <a href=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;What does OCR technology software do?&#8221;<\/span><\/a><\/p>\n","protected":false},"author":10,"featured_media":6852,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":357,"footnotes":""},"categories":[66],"tags":[],"class_list":["post-6049","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-invoice-processing"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What does OCR technology software do? 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Why don&#039;t you take a look and find out.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/\" \/>\n<meta property=\"og:site_name\" content=\"Zahara Accounts Payable Automation Software\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/zaharasoftware\" \/>\n<meta property=\"article:published_time\" content=\"2024-08-15T13:05:55+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-12T12:19:13+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.zaharasoftware.com\/wp-content\/uploads\/2024\/08\/What-is-OCR-software-Blog-Feature-Landscape-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"960\" \/>\n\t<meta property=\"og:image:height\" content=\"540\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Martin Peirce\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@zaharasoftware\" \/>\n<meta name=\"twitter:site\" content=\"@zaharasoftware\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Martin Peirce\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/\"},\"author\":{\"name\":\"Martin Peirce\",\"@id\":\"https:\/\/www.zaharasoftware.com\/#\/schema\/person\/9a9a8c846593c68d649e47df35b2a639\"},\"headline\":\"What does OCR technology software do?\",\"datePublished\":\"2024-08-15T13:05:55+00:00\",\"dateModified\":\"2025-12-12T12:19:13+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/\"},\"wordCount\":771,\"publisher\":{\"@id\":\"https:\/\/www.zaharasoftware.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.zaharasoftware.com\/wp-content\/uploads\/2024\/08\/What-is-OCR-software-Blog-Feature-Landscape-1.png\",\"articleSection\":[\"Invoice Processing\"],\"inLanguage\":\"en-GB\"},{\"@type\":[\"WebPage\",\"FAQPage\"],\"@id\":\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/\",\"url\":\"https:\/\/www.zaharasoftware.com\/invoice-processing\/what-is-ocr-software-and-how-does-it-work\/\",\"name\":\"What does OCR technology software do? 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