{"id":4767,"date":"2022-02-04T09:00:16","date_gmt":"2022-02-04T09:00:16","guid":{"rendered":"https:\/\/www.zaharasoftware.com\/?p=4767"},"modified":"2025-07-02T08:24:52","modified_gmt":"2025-07-02T08:24:52","slug":"accounts-payable-software-for-care-homes-a-few-myths-debunked","status":"publish","type":"post","link":"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-software-for-care-homes-a-few-myths-debunked\/","title":{"rendered":"Accounts Payable Software for care homes"},"content":{"rendered":"<p >It has been a turbulent year for care homes, hospices, and other community-based non-profits with many unforeseen challenges. Now that <a href=\"https:\/\/www.bbc.co.uk\/news\/explainers-53503712\">restrictions are lifting<\/a> care homes are looking to make 2022 a success, which includes finding ways of saving time and making things easier. For care providers using finance systems like Sage or Xero, there is potential to gain spend control while letting an accounts payable software complete time-consuming tasks for you. You may have seen this type of solution before and are unsure if it\u2019s right for you, never heard of it, or have questions. Here are some common questions, myths and answers:<\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-light-blue ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-software-for-care-homes-a-few-myths-debunked\/#how_can_automation_software_make_our_processes_more_efficient\" >How can automation software make our processes more efficient?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-software-for-care-homes-a-few-myths-debunked\/#but_we_use_sagexeroquickbooks_already_and_are_happy_with_it\" >But we use Sage\/Xero\/QuickBooks already and are happy with it.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-software-for-care-homes-a-few-myths-debunked\/#we_have_a_low_budget_is_it_still_worth_having_a_look\" >We have a low budget. Is it still worth having a look?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-software-for-care-homes-a-few-myths-debunked\/#we_outsource_our_accounts_payable_so_its_not_a_concern\" >We outsource our accounts payable, so it\u2019s not a concern.<\/a><\/li><\/ul><\/nav><\/div>\n\r\n<h2 ><span class=\"ez-toc-section\" id=\"how_can_automation_software_make_our_processes_more_efficient\"><\/span><strong>How can automation software make our processes more efficient? <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >Advances in cloud-based software for the <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-process\/\">accounts payable process<\/a> bring more benefits than ever before, with more features introduced to simplify tasks. Your trusted suppliers can have their invoices automatically received into a dedicated inbox where they are OCR scanned, sent to your approvers and then exported to your finance system automatically \u2013 no keying of data, no chasing managers for sign-off, not a single touch required by the finance team.\u00a0 Is your process that efficient?\u00a0 <br \/>\r\n<br \/>\r\nWhile that may sound great in theory, what about those other invoices that require closer scrutiny? Well, that\u2019s the good news: You can set the system to present ad hoc or unusual spending for review so you can keep control of every invoice.<\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"but_we_use_sagexeroquickbooks_already_and_are_happy_with_it\"><\/span><strong>But we use Sage\/Xero\/QuickBooks already and are happy with it. <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >A finance system is a huge asset and can handle many of your day-to-day processes.\u00a0 However, whether you\u2019ve had Sage 50 for a long time and still love it, or even if you\u2019ve just adopted a shiny new Xero set-up, there is still much more on offer. Integrating with an AP solution can bring premium features you don\u2019t get with your accounting package, such as\u2026<\/p>\r\n<ul>\r\n\t<li >A dedicated inbox for e-invoices<\/li>\r\n\t<li >All e-invoices auto-checked for duplicates and fraud<\/li>\r\n\t<li >OCR scanning and auto-matching to Purchase Orders<\/li>\r\n\t<li >Advanced PO features with budget information for informed decision-making<\/li>\r\n\t<li >Multiple tailored approval workflows for different kinds of spending<\/li>\r\n\t<li >A mobile app for approval on the go<\/li>\r\n<\/ul>\r\n<p >That\u2019s just the tip of the iceberg, many care providers have seen a real difference from having such a clear overview on spend and spend much less time on administrative tasks.<\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"we_have_a_low_budget_is_it_still_worth_having_a_look\"><\/span><strong>We have a low budget. Is it still worth having a look? <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >This is a key point, especially for a care home with tight spending. With software sold as a service, entry-level pricing can be very low for low user numbers or small document volumes. With more systems offering affordable monthly subscriptions, you can find very good solutions that require minimal initial payout. Zahara offers a 30-day free trial so you can be sure it\u2019s right for you before you spend. This gives you a great insight into how it works and what it can do without any commitments.<\/p>\r\n<h2 ><span class=\"ez-toc-section\" id=\"we_outsource_our_accounts_payable_so_its_not_a_concern\"><\/span><strong>We outsource our accounts payable, so it\u2019s not a concern.<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p >It&#8217;s an easy assumption, but it&#8217;s not always true. Cloud software is often resold via accounting firms so they can be more effective in managing their clients. Software companies often offer a discounted rate, so you may want to ask your firm to take a look.\u00a0 <br \/>\r\n<br \/>\r\nFor more information on solutions for care homes,\u00a0<span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">explore the App stores available via <a href=\"https:\/\/www.zaharasoftware.com\/zahara-erp-and-finance-integrations\/automated-invoice-processing-xero\/\">Xero<\/a> and <a href=\"https:\/\/www.zaharasoftware.com\/zahara-erp-and-finance-integrations\/invoice-processing-quickbooks-online\/\">QuickBooks<\/a> or visit\u00a0<a href=\"https:\/\/www.zaharasoftware.com\/\" target=\"_blank\" rel=\"noopener\">www.Zaharasoftware.com<\/a><\/span>.<\/p>","protected":false},"excerpt":{"rendered":"<p>It has been a turbulent year for care homes, hospices, and other community-based non-profits with many unforeseen challenges. Now that restrictions are lifting care homes are looking to make 2022 a success, which includes finding ways of saving time and making things easier. For care providers using finance systems like Sage or Xero, there is &hellip; <a href=\"https:\/\/www.zaharasoftware.com\/accounts-payable\/accounts-payable-software-for-care-homes-a-few-myths-debunked\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Accounts Payable Software for care homes&#8221;<\/span><\/a><\/p>\n","protected":false},"author":10,"featured_media":4768,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"iawp_total_views":15,"footnotes":""},"categories":[708],"tags":[],"class_list":["post-4767","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounts-payable"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v27.0) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Accounts Payable Software for care homes<\/title>\n<meta name=\"description\" content=\"Care homes with low budgets can still streamline their processes for greater efficiency in 2022. 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